Rules of Procedure

1.1 Dress Code

All delegates must adhere to business formal attire throughout the conference. Jeans, sneakers, caps, and casual wear are strictly prohibited.

1.2 Respectful Behaviour

Delegates must maintain a respectful and professional tone at all times. Personal attacks, interruptions, or disruptive behaviour will not be tolerated. The Chair has the authority to issue warnings and, if necessary, remove a delegate.

1.3 Electronic Devices

Laptops and tablets are permitted for research and resolution drafting only. Mobile phones must be on silent. Texting or communicating with other delegates via electronic devices during committee sessions is strictly prohibited.

1.4 Seating Arrangement

Delegates will be assigned seats by the Chair. No delegate may change their seating arrangement without prior approval from the Chair.

2.1 Recognition by the Chair

No delegate may speak without being formally recognized by the Chair. Delegates must rise and address all remarks to the Chair, not directly to other delegates.

2.2 Speaking Time

The committee may motion to set a speaking time. The minimum speaking time is 45 seconds. Speaking time is adopted by a simple majority vote and may be adjusted at the Chair's discretion.

2.3 Speakers List

Delegations may be listed on the speakers list a maximum of twice at any given time. The same delegation may not be listed back to back on the speakers list.

2.4 Yielding Time

Before beginning a speech, the delegate must inform the Chair how they intend to yield any remaining time. Options include: yielding to another delegate, yielding to the Chair, or yielding to questions. Only the listed speaker may yield their time.

3.1 Raising a Motion

Any delegate may raise a motion by being recognized by the Chair. The delegate states the motion clearly. A second motion from another delegate is required before the motion proceeds to a vote.

3.2 Types of Caucus

• Moderated Caucus: Delegates speak one at a time through the Chair with set speaking time. Used for structured debate on a specific topic.
• Unmoderated Caucus: Delegates move freely and discuss informally. Used for negotiations and alliance building.

Both types require a motion, a second, and a majority vote.

3.3 Quorum

Quorum is set at two-thirds of all delegates present during the first roll call each day. A simple majority consists of one-half plus one of all delegates present and voting.

3.4 Voting on Procedural Matters

Delegates are NOT permitted to abstain when voting on procedural matters. Abstentions are only allowed during substantive votes (e.g., voting on resolutions).

3.5 Sealed Room During Voting

When voting on a resolution, the committee room will be sealed. No person may enter or exit the chamber while voting is in progress.

5.1 Passing Notes

Notes are the official and only permitted form of written communication between delegates during committee sessions. All notes must relate to conference business only.

5.2 Challenging the Chair

A delegate may appeal a ruling made by the Chair on a Point of Order. Both the Chair and the appealing delegate will speak briefly. The appeal is then put to an immediate vote. The Chair's ruling stands unless overruled by two-thirds of members present and voting.